Introduction
ICT Meetup is the flagship annual event of Prime IT Club. It has grown through multiple editions, from its first version to its seventh. This project is the platform built to host all of these editions in one place. It was a collaborative effort by the Prime Creative Hub team.
Problem Statement
Each new edition used to mean building a brand new website from scratch. This took repeated effort every year. Branding stayed inconsistent from one edition to the next. There was no single, permanent domain for the event. Older editions were often lost or hard to find once a new site replaced them.
This also meant valuable time and resources went into rebuilding the same kind of website again and again, instead of going toward more critical work, such as improving the event experience itself or building new features. For example, ahead of ICT Meetup version 8, the team faced this exact challenge. There was still no centralized system to host past or upcoming editions, and the plan was to build yet another standalone site for v8 alone.
Solution
The Prime Creative Hub team built a centralized system that hosts every edition of ICT Meetup under one platform, rather than one website per edition. This idea took shape while the team was preparing to launch the version 8 website. Instead of building v8 as another separate site, the team used it as the starting point for the centralized platform itself.
A new edition can now be created directly from the backend. The team adds that year's content, and the site is generated automatically. The active edition is served on the main domain. Older editions stay live under their own version paths, so the event's history is always preserved. For example, when v8 goes live as the active edition, visitors reaching the main domain see v8 automatically, while v7, v6, and earlier editions remain viewable at their own dedicated paths.
Features
- Centralized domain: every edition of ICT Meetup lives under one permanent domain instead of a new one each year.
- Consistent branding: a single platform keeps design and branding uniform across editions, rather than resetting with every new site.
- Admin-managed content: event content is created and updated through a backend admin panel, with no manual code changes needed per edition.
- Registration workflow: attendee registrations can be reviewed and either approved or declined from the backend.
- Support for paid and free events: the platform handles both ticketed and open-access events.
- Version history: past editions remain live and browsable instead of being overwritten.
Team & My Role
This project was made possible by the collective effort of the Prime Creative Hub team, organized across dedicated UI, frontend, and backend groups. It was very much a team achievement, and I'm grateful to have worked alongside such a capable and dedicated group of people.
On my part, I contributed across project management, quality assurance, and frontend development. This meant helping coordinate the moving pieces of the project, while also getting hands-on with testing and building out the interface.